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CHCA EXECUTIVE COMMITTEE MEETING MINUTES
Executive Committee Members Present: Dina Hitchcock (VP Operations), Mark Keintz (Treasurer), Executive Committee Member Excused: Anne McNally (At-Large) Board Member Present: George Spaeth Others Present: Jim Foster, Elizabeth Haimes, Joel Hoffmann (CH Local Staff Writer), Philip LeCalsey Tolis Vardakis called the meeting to order at 7:35 PM. Noreen Spota conducted the roll call. Approval of Minutes. There was a motion to approve the Executive Committee meeting minutes from November 13, 2008 as submitted; this motion was seconded and passed with two abstentions (Patrick Moran and Ron Recko). Report from Ad Hoc Election Procedures Committee. Patrick Moran, ad hoc committee chair, stated that the committee is almost ready to present its findings. He and committee members Pamela Learned, Christopher Padova, Cathy Pimpinella, Jane Piotrowski, Rob Rossman, Ann Spaeth, and Kristina Sullivan compiled the questions that were raised after the 2008 CHCA election and reviewed the 2006 and 2007/8 election procedures. Executive Committee members were given copies of these questions and procedures along with the committee’s thoughts and suggestions about them. Report from Chestnut Hill Local Staff Members. Pete Mazzaccaro stated that the report prepared by the Local’s staff, including an overview of the Local’s current financial status, future challenges, and a plan of action, was sent to the Board via e-mail today. Pete reviewed the summary page of the report. One goal is to hire a “publisher” to monitor advertising accounts and circulation. Tolis stated that the ad hoc committee formed to address cash flow issues at the Local, chaired by Rob Remus, should review the report submitted by the staff and present their final recommendations to the Board later this month. Report from Treasurer. Mark Keintz stated that the auditors attended the recent Budget and Finance Committee meeting and presented their draft audit for the CHCA and Local for fiscal year ending 3/31/08. The Local had a loss of about $28,000 during this period. The auditors will ask the CHCA Treasurer to explain how we are addressing our financial issues; a convincing argument must be made that we are taking action to remain a “going concern.” Copies of the income statement and balance sheet for the Local as of 10/31/08, and those for the Association as of 9/30/08, were distributed and reviewed. Mark pointed out several items of concern on the Local’s balance sheet (current liabilities):
Net income for the Local is about $3,300 over the budget. However, Mark stated that this budget is “a very low hurdle.” There is no capital line item and no profit line item in the budget. Financial reports for November will be available for review at the December Board meeting. Report from Vice President, Social Division. Jane Piotrowski reported on the following Social Division activities: 1) Circle of Trees, which was held on Saturday, December 6; 2) a presentation by Dr. George Spaeth on glaucoma and overall health, which was held on Wednesday, December 10 and attended by about 25 people; 3) the next Health Forum presentation, on weight loss, to be held in late January at Chestnut Hill Hospital; and 4) the blood drive to be held in February. Report from Vice President, Physical Division. Ned Mitinger provided an update on the activities of the Land Use Planning and Zoning Committee (following up on the Regional Planning Study and updating the “green book”) and the Aesthetics Committee (successfully opposing the use of promotional hot air balloons at the Farmer’s Market). Ned also reported that the materials left over from “Zoo2” on the Germantown Avenue side of the Jenks School will be removed shortly. Report from Vice President of Operations. Dina Hitchcock stated that she had nothing to report, but that Philip LeCalsey would provide an update about the Holiday House Tour. Jane Piotrowski, co-chair of the Membership Committee, reported on the ad campaign printed in the Local during the holiday season promoting the 10% member discount at businesses along the Avenue. Report from Community Manager. Philip LeCalsey reported that about 575 people attended the Holiday House Tour on Saturday, December 6. Although this is fewer than last year, there were 40 more on-site registrations this year compared to last year. The expenses are not all in, but it is anticipated that net income from the Tour will be approximately $19,000, which is $1,500 below the budgeted net income of $20,500. Philip also provided an update about the increase in employee health insurance premiums to take place in January. Old Business, New Business, and Announcements: None. At 8:40 PM, Dina Hitchcock offered a motion to go into executive session to discuss a personnel matter; this motion was seconded by Rob Rossman. Ron Recko asked why this item was not on the agenda; Dina responded that this was an error. Other than Pete Mazzaccaro, all of those present who are not Executive Committee members were asked to leave the meeting. Minutes prepared by Noreen Spota, CHCA Administrative Coordinator, on 1/6/09. Kristina Sullivan Approved by the Executive Committee without amendment on 1/8/09. |
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